---
title: Onboarding Requirements
url: "https://www.worldfirst.com/au/help-center/onboarding/requirements/"
updated: "2025-12-26"
category: Onboarding
---

# Onboarding Requirements

You will be asked to provide the following materials during the onboarding process. Requirements 6, 7, 8, 9 are required on a by case basis.

## 1. Main applicant’s government issued ID

Main applicant must be one of the company’s directors. The ID must state the applicant’s name, date of birth, and a unique serial number.

## 2. Facial recognition verification/Photo of applicant holding identity document

Applicant will be asked to conduct facial recognition on the mobile phone. If it’s unsuccessful due to internet connectivity, a photo of the applicant holding the ID can be uploaded instead.

## 3. Company registration certificate

Documents issued by the government confirming the company’s business registration. This can also be a report downloaded from the country’s official business registry.

## 4. Government-issued identity document of each Ultimate Beneficial Owner

Photo copies of passports or government issued IDs of all UBOs (Shareholder with equal or more than 25% shares in the company).

## 5. Full list of directors

All company directors’ names and dates of birth.

## 6. Shareholding structure of the company

A chart or table that outlines the company’s structure, indicating all the shareholders and their ownership percentages. Please download and fill out one of the below templates and upload them to the onboarding portal. Template one is preferred.

Template 1: [Ownership Structure Chart](https://cdn.marmot-cloud.com/worldfirst/sites/8/2025/12/20251226143854191.docx)

Template 2: [Shareholder and Director Form](https://cdn.marmot-cloud.com/worldfirst/sites/38/2025/05/20250508140154144.pdf)

## 7. Certificate of Incumbency (Articles of Association)

A document issued by the company that lists the names of its directors, officers, shareholders, and other key personnel, confirming their roles and authority within the organisation. In some jurisdictions, it may be referred to as Articles of Association.

## 8. Proof of Trading

Documentation that verifies a company is actively conducting business, such as invoices, contracts, or bank statements showing commercial activity.

## 9. Proof of Address

Evidence confirming a business’s or individual’s registered location, for example, utility bills, lease agreements, or official government correspondence.