Welcome to our document guide! Here you’ll find all the documents needed for your WorldFirst journey, including helpful explanations and samples tailored to your country.
1. Company Documents
⇨ Certificate of Incorporation
ESCRITURA DE CONSTITUCIÓN
- Definition: In Spain, the equivalent of a Certificate of Incorporation is the Deed of Incorporation (Escritura de Constitución), which is signed before a public notary and then registered with the Mercantile Registry (Registro Mercantil).
- Issued by: Registro Mercantil
- Inlcudes:
- Company name
- Address
- Tax Identification Number (NIF)
- Business purpose
- Share capital, and details about shareholders and directors.
- Articles of Association (Estatutos Sociales)
Sample 1
Sample 2
⇨ Articles of Association
Estatutos Sociales
In Spain, the Articles of Association (also known as the “Estatutos Sociales”) for a company includes key information about the company’s structure, operations, and management. These documents are essential for establishing a company’s legal existence and ensuring its compliance with Spanish law.
2. Personal ID Documents
A valid passport or driving licence must be provided as a proof of identity and adhere to the following:
⇨ National ID card
For examples from other regions, please refer to the European Council website.
National ID card copies must:
- Be in colour
- Show a clear image of the individual
- Be issued by the government of the country in which you are a citizen or resident
- Show front and back images
⇨ Passport
For examples from other regions, please refer to the European Council website.
Passport copies must：
- Be in colour
- Show a clear image of the individual
- Be issued by the government of the country in which you are a citizen or resident.
⇨ Driving License
For examples from other regions, please refer to the European Council website.
Driving licence copies must:
- Be in colour
- Show a clear image of the individual
- Be issued by the government of the country in which you are a citizen or resident.
- Show front and back images
3. Other Documents
⇨ Proof of Address
You may be asked to provide a proof of address. This must match the address submitted in your application. We can accept one of the following documents, provided it is no older than three months and clearly displays both your name and full residential address:
- Transactional bank statement (from a licensed and regulated bank)
- Utility bill (not a mobile phone bill, but inclusive of broadband bills)
- Government issued tax statement (e.g. council tax)
- Tenancy agreement, the agreement should still be valid at the time of onboarding
- Government issued household register/resident register
Bank statement
This must:
- Show the bank name / logo
- Show your full name and address (this must match the address submitted in your application)
- Show the account number
Utility bill
This must:
- Show the utility provider’s name / logo
- Show your full name and address (this must match the address submitted in your application)
- Show the account number
Council letter
This must:
- Show the council’s name / logo
- Show your full name and address (this must match the address submitted in your application)
Tenancy agreement
This must:
- Show the landlord’s name and address
- Show your full name and the address being let (this must match the address submitted in your application)
- Show the period of residency
⇨ Company Ownership
How to determine who are the company shareholders?
You only need to identify individual shareholders who directly or indirectly own 25% or more of your company.
Example 1 – Company is owned by another company, ultimately owned by individuals
In this example:
- Your company is 100% owned by Company B
- Company B is 20% owned by Individual C, and 80% owned by Individual D
- Your company is deemed to have 1 intermediate layer in its ownership structure (the number of layers between the company and its UBOs)
- Company B is deemed to be the Intermediate Entity Shareholder of your company
- The UBO with 25% or more interest in your company is Individual D
- Individual C only holds 20% effective interest in your company and is not deemed a UBO
Example 2 – Company is owned directly by an individual
In this example:
- Your company is 100% owned by Individual B
- Individual B is deemed to be the sole UBO with 25% or more interest in your company
⇨ Proof of Trading
To demonstrate that your company has a local presence/actual trading activity within the EEA region, please provide one of the following documents.
The document should be no older than three months and clearly display the company name and full address:
- Company transactional bank statement dated within the last 3 months, from a licensed EEA bank
- Utility bill under your company name within the last 3 months, such as a gas, electricity or water bill
- Current proof of local office/warehouse, such as corporate tenancy agreement of warehouse or company office
- Proof of ownership of your marketplace platform or online store (e.g. screenshot of the back end page/admin page and the store front link)
Bank statement
Warehouse rental agreement
